Position Purpose Guarantee the timely payment of invoices from national and import suppliers based on established policies and processes. Supervise that the processes related to travel expenses, funding, budgets, checks, and reconciliations are executed correctly and in accordance with the guidelines.
Primary Accountabilities Coordination and supervision of Non-Merchandise processes (forecast, payment cycles, bank payment signatures, and check review) to ensure that payments are made correctly and in accordance with established policies through validations, information analysis, and reviews of reports and payment files. Supervision of Reimbursement of Travel Expenses and Expenses with Corporate Cards through report validation and ensuring that the necessary controls are in place to maintain a healthy balance aging, support, and give assistance to the CPA Travel module, review of reconciliations, and coordinating the position of AP Analyst. Coordinate and ensure the monthly and annual accounting closing processes of MX and US, ensure that the interfaces run correctly, solve problems with high priority when there are errors affecting the accounting close, ensure with the team that the policies are loaded on time and are correct, and seek the automation of the US closure in Mexico to mitigate errors and manual work. Supervision of Vendor Master, coordinate the creation of narratives, user manuals, the debugging and standardization of information, support with configurations, and development of templates and macros to assist the team with loads of information and information flows of the interfaces. Implementation and development of improvements for operations with banks (layouts, encryption, etc.). Support with definitions, analysis, and system configurations when required to update processes, implement improvements, and carry out the migration of the payment process from a banking portal to others, interacting with the PMO, IT Finance, IT US, Treasury, and Suppliers. Implementation and support in projects to improve and automate processes, analysis, definition, implementation of the projects that are planned for the area such as RPA, Compliance Phase 1 and 2, Encrypted, Migration to new Banking Portals, among others, interacting with the PMO, IT Finance, IT US, and vendors. Reconciliation of Import PO's Payments (Prepaid), analysis, and validation of import PO's to identify incorrect records and ensure healthy and correct reconciliation. Monthly validations of receipts in Mainframe vs People Soft in conjunction with the Inventories team. Education & Experience Level of Formal Education: A Bachelor's degree (BA, BS) or equivalent.
Area of Study: Accounting / Administration.
Years of Experience: Three to five years.
Type of Experience: Accounts Payables, Accounting, Reconciliations, Treasury.
Special Certifications or Technical Skills: Excel, ERP preferred Oracle People Soft.
Other/Preferred: Customer service experience and people reporting directly.
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