Job Description Summary
As a member of our Global Talent Acquisition Team, you will join a talented group of individuals who share the singular vision of impacting the quality of patient lives by engaging the world's most talented scientists and other professional personnel. As a Talent Acquisition (TA) Coordinator, you will be an individual contributor responsible for overseeing one of the key areas of the Global TA Coordination (TAC) team: interview scheduling, pre-boarding, or administrative excellence. Your key stakeholders will include Talent Acquisition Business Partners (TABPs), Hiring Managers and candidates.Job Description Location: Hybrid. CDMX Talent Acquisition Coordinator
Your responsibilities include, but are not limited to:
• Interview Scheduling. • Coordination of complex interviews for competitive TA hiring that cannot be arranged through Paradox, including assessment centers, offsite interviews, or interviews with candidate travel
• Manage the candidate travel process, security registration and other supporting documentation. • Ensure confidential data such as candidate resumes and contact information follow appropriate policies and compliance guidelines
• Pre-boarding country specialist. • Offer letter creation and management (in the local language). • Initiation of mobility/relocation and visa support where needed. • Initiate and track employment checks including drug and medical screenings as required, and flagging discrepancies to team lead for review and completion of relevant forms to document discrepancies or offer rescinds due to background checks
• PO creation, tracking, issue resolution and management for all annual invoices, with direct reports managing functional invoices. • Process & tracking of candidates' interview expense reimbursements (post-interview)
• License management of TA vendors including ensuring vendors are up-to-date on Third Party Risk Management (TPRM) assessment and vendor forms
• Monthly requisition audits. • Other administrative activities as needed such as such as interview accommodation requests, Employee Referral Program (ERP) bonus payouts and requisition audits.
Requirements:
Education: Bachelor's degree preferredLanguages: Strong written and spoken English (if supporting dual language countries, other language skills may be required)At least 1 year of experience managing coordination and/or administrative activitiesAbility to manage local / global stakeholders in a remote working environmentProven ability to be proactive, detail-oriented, problem-solver, and adaptable to changeStrong English written and verbal communication, presentation and organizational skillsAdvanced knowledge of the Microsoft Office suite of products (Word, Excel, PowerPoint, Teams)Desirable experience:
Familiarity with systems such as HireRight, Paradox scheduling tool, and/or WorkdayExperience in any of the focus areas preferred i.e. managing background checks, contract or HR document generation and management, global mobility or visa processing, PO managementWhy Novartis: Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients' lives. Ready to create a brighter future together? : https://www.novartis.com/about/strategy/people-and-culture Benefits and rewards: Read our handbook to learn about all the ways we'll help you thrive personally and professionally: https://www.novartis.com/careers/benefits-rewards Join our Novartis Network: Not the right Novartis role for you? Sign up to our talent community to stay connected and learn about suitable career opportunities as soon as they come up: https://talentnetwork.novartis.com/network Skills Desired
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