Team Assistant TC- KEY EXPECTED ACHIEVEMENTSCollaboration with the Manager:- Organizes the Manager's professional trips: manages the logistics through the existing tool, gathers travel documents, complete the expense reports.- Works out the annual Entity calendar taking into account the calendar distributed by the Entity Executive Assistant.- Distributes the calendar to the Direction team on a date identified with the Manager.- Organizes the meetings and seminars within the calendar while respecting all the deadlines.- Organizes meetings (logistics and planning): suggests meetings' agendas, attends if needed and writes the meeting minutes.- Ensures the tracking of actions identified within the meetings. (Optional).- Organizes occasionally the Entity's events (seminars, team buildings )- Provides the Manager with all the elements/files/presentations/reportings necessary to his/her activity within the deadlines and with a critical eye.- Analyzes the elements/files/presentations/reportings necessary to the Manager's activity. (Optional)- Forwards pertinent information to the Manager and the team.- Suggests evolutions to the Manager (Tools, organization )- Ensures the permanent relay of information between the Manager and his/her interlocutors (N-1, N+1 )Preparation and/or management of files:- Manages complementary assigned missions independently (eg EP correspondent, budget monitoring, dashboards etc.)Extended Support to the team:- Manages the Personnel administration: recordings and specific tasks within the deadlines (other than vacation absenteeism, medical visits, mandatory trainings, mutation forms, newcomer welcome, departure...)- Manages computer accesses at arrival and departure of team members (material and various networks / meeting rooms' accesses).- Organizes meetings taking into account: deadlines, timing, participants, connections, agenda and venue.- Identifies needs and manages requests within the deadlines, following the rules and procedures.- Monitors the requests.- Delivers information meetings to the team and/or organizes trainings for the team.- Applies the rules for archiving and classification and educates the team.- Archives all legal and regulatory documents.- Greets and directs visitors of the entity.Purchase management of the entity- Processes orders and purchase requests for the Entity through the available tools: manages the requests, checks and tracks the orders and purchase requests, receives purchase orders, and forwards invoices without order to external service.- Validates invoices without order by delegation. (Optional)- Ensures that rules and procedures are applied by the team.Welcome and department Image:- Meets various (internal and external) requests and offers adapted responses.- Greets and directs visitors of the Entity.