Position Purpose Support Construction department for new stores with the administration of vendors payments and documents, internal supplies and internal processes, ensuring that Construction administration process has the appropriate backup according to company policies and supplies on time.
Primary Accountabilities Administrate bidding process for each site by sending invitations to bid to the designated general contractors, managing PM system for it, attaching drawings and specifications, receiving final costs from different options via email, and following up until assigned to a specific general contractor. Construction contracts: responsible for generating construction contracts once the site has been assigned, by sending to Memphis and following up until authorized, signed by the general contractor, and collecting it back at the office for availability according to Autozone policies. Purchase Orders: responsible for generating purchase orders in Store Dev system as soon as NTP has been sent for Autozone internal supplies like steel structure, HVAC units, insulation system TPO, best lock, HR signage canvas, ensuring those supplies are on site on time during the construction process. Ok to build form: accountable for getting this document signed by each area of Store Dev involved, either physically or by email, so the store can officially start the construction process by sending the Notice to Proceed (NTP) by email and changing the store NTP status in Store Dev system. New vendors activation: coordinate the process to get the NDA and PSA approved, requesting all documentation needed and submitting with legal to start the process, following up until receiving a formal answer from Legal and Compliance. Closeouts and stores capitalization: accountable for receiving closeouts from general contractors by generating a master control list, delivering closeouts to project managers, and following up until accepted, proceeding with change orders and contract retention released, so stores can be capitalized within 84 days after opening. Vendors Payments: accountable for internal payments process for vendors and general contractors by filtering and administrating vendors' invoices until all have been approved, ensuring payments have backup information according to internal policies, handing over to finance, and following up until they have been paid. Education & Experience Level of Formal Education: A Bachelor's degree (BA, BS) or equivalent.
Area of Study: Administration
Years of Experience: Two to three years.
Type of Experience: Administration in construction companies or retail.
Special Certifications or Technical Skills: Microsoft Windows, Microsoft Office Suite (Excel, PowerPoint & Word - Access is a plus).
Other/Preferred: Strong communication and organizational skills with a detail-oriented focus. Must be able to handle highly confidential information.
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