.We're a fast-growing digital marketing agency that manages tens of millions/mo in direct-response ad spend for awesome direct-to-consumer brands.
**REQUIREMENTS**:- Excellent English communication skills, both written and spoken.- Familiarity with Notion for docs, notes & tasks- Excellent skills on Google Sheets and Docs- Client communication experience- Minimum 1 year experience as an Executive Assistant- Sales/ Marketing experience preferred**ESSENTIAL QUALITIES**:- Fantastic communicator- High degree of energy, self-motivation, and autonomy, with the ability to work independently and proactively.- A passion for organizing and creating order in a dynamic environment.- Strong desire for long-term commitment to the role and the organization.- Exceptional organizational skills, with a keen attention to detail and the ability to manage multiple priorities.- Demonstrable accountability and reliability in previous roles.- Extensive experience in administrative assistance, with a proven track record of success in supporting executives.
**THE DAY-TO-DAY**:- Manage the executive's calendar, scheduling appointments, meetings, and events as needed.- Assist the executive with prioritizing tasks and projects, helping them stay focused and on track.- Take on tasks and responsibilities as needed to free up the executive's time and attention.- Maintain an organized system for documents, files, and other materials, ensuring easy accessibility for the executive.- Coordinate logistics for meetings, events, and travel arrangements as required.- Provide additional administrative support as needed, contributing to the smooth operation.- Communicate with internal and external individuals and companies on the executives behalf- Seamless coordination of internal and external stakeholder meetings.
Ensuring next steps are clearly defined, communicated and executed- Manage multiple work streams under pressure- Work with the Partnerships team and various department heads to organize activities throughout the sales cycle- Act as the primary contact between inbound leads and Partnerships team- The bridge between Partnerships and Pilothouse's various service departments- Conduct in-depth research on best in class DTC brands- Enhancing Pilothouse's profile and establishing strong relationships with targeted clients- Opportunity to influence Pilothouse's systems, services, and strategic roadmap to enable more business to be won- Assisting in building winning proposals with internal stakeholders- Support sales team, pursue new clients, and network with passion (and focus)**ABOUT THE POSITION**We are seeking an experienced Administrative Assistant to join our team and provide top-notch support to one of our busy executives.The working schedule is 8am to 4pm PST