Efficio is a leading international procurement and supply chain consultancy, with offices and clients across Europe, North America, and the Middle East. We're a diverse and growing team – currently c.1200 people – representing more than 50 different nationalities and speaking over 30 languages!
We are looking to hire a self-motivated Operations Associate ("OA") to join the Mexico City office. The OA will assist in the smooth running of the local operations and get involved in many aspects of the firm. We are looking for a bright, proactive, and resourceful individual who enjoys working collaboratively across teams and making things happen. This is a very exciting time to join Efficio as we are set for further expansion and growth. This role requires a well-rounded operation professional interested in growing with the firm. You will have some work experience in operations, ideally in a multi-functional role within professional services. You will be creative, work on your own initiative and be adaptable and flexible regarding the varied work and opportunities involved.
What will you be doing?Must be fluent in English and SpanishMust have the right to work in MexicoStrong academic backgroundIT literate, proficiency with MS Office required (Word, Excel, PowerPoint, Outlook, Teams and Zoom).Exceptional organisational and multitasking skillsStrong communicator with the ability to build solid professional relationships with stakeholders of all levelsAbility to identify issues and proactively come up with solutionsStrong multicultural awareness and willing to be part of an international teamWho we're looking for:Key Responsibilities: Operations and office management:
• Overseeing the office space, forming good working relationships with suppliers, initiating trust and cohesion
• Supporting with the search for new office space as we grow; working with property brokers, business service offices and landlords – strong negotiation skills
• Liaise with IT and inventory management
• Organise events both externally (universities etc.) and internally (e.g. socials, dinners, end of month event) to ensure the Efficio culture and values are embodied
HR & Recruitment Support:
• Review and organise recruitment events, e.g. career fair attendance, and graduate events.
• Support with onboarding of new joiners
• Support the payroll process and coordinate it with external provider.
Staffing & Training (Potentially if Employee Has Interest and Capacity):
• Liaise with Efficio Academy team to schedule trainings.
• Liaise with project PMs to identify training needs for Lisbon team.
• Liaise with Staffing team to support with best solutions for the current team and new joiners.
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