.What you will doThe Project Coordinator will work closely with and provide vital assistance to the Project/Program Manager to ensure the successful delivery of the project. They will support the Project Manager in planning, budgeting, overseeing, and documenting all aspects of the projects to ensure that projects are completed on time, within budget, and to the satisfaction of stakeholders. The job may involve scheduling meetings, documenting project plans and progress, managing project budgets, and coordinating resources. The ideal candidate for this role should have strong organizational skills, attention to detail, and excellent communication skills. They should also be familiar with project management methodologies and have a basic understanding of technology.How you will do itWork collaboratively to deliver specified goals on assigned projects.Monitor and report on the overall status of the project.Use the project management methodologies, best practices, and tools (Waterfall and Agile).Create and update project presentations for project statuses, project team meetings, and executive presentations.Administer the project RAID log, obtaining updates for open items.Update the Teams and Project SharePoint sites (document repository) with project team updates and deliverables/artifacts.Update PPM tool (Daptiv) weekly - schedule, tasks, risks & issues, status, financials, etc.Ensure data quality in Daptiv and project team site; perform consistency checks in deliverables on a regular basis and at Phase Gates.Support the Project Managers with meeting coordination, meeting minutes, and MS Project Plan updates.Manage the On-boarding & Off-boarding of project resources:Process SoW for Approval (VMO-GO) and request POs.Request network & system access.Request hardware/software provisioning as required.Track project spend and reconcile project Forecast & Actuals against Budget monthly.Process vendor SOWs/Quotes for Approval (VMO-GO) and request POs.Provide finance with month-end accruals to ensure any dollars spent but not yet invoiced are recognized in the financial results.Analyze project work to ensure correct Capex/Opex categorization.Assist with the management and monitoring of project financials by understanding project charges through time reporting, invoices, and business cross charges, analyze for accuracy, and perform necessary follow-ups.Assist the PM with the preparation of capital requests in official CAR form as necessary and route through the system.Work with the Financial Controller to reconcile the IT Daptiv system to business GL on a monthly basis to ensure they are aligned.What we look forAbility to gather and address both business and technical requirements.Bachelor's Degree, IT related field preferred.Project Management qualification desirable.1-3 years relevant experience, preferably in a large globally dispersed organization
